THE
KERALA SECRETARIAT LAW DEPARTMENT LIBRARY - GENERAL RULES
1.
General.- The Kerala Secretariat Law Department Library, will be a general
Reference Library for all officers of the Law Department.
2. The Library is attached
to the Law Department and is under the immediate control of the Secretary to
Government, Law Department.
3. Librarian-Duties-
(i) There shall be a Librarian who will be responsible for the proper performance
of all work connected with the Library.
(ii) The Librarian should
maintain discipline and have general supervision and control of the Library.
(iii) The Librarian should
see that all registers are correctly maintained and that books are issued promptly
and their return carefully watched.
(iv) The Librarian should
particularly see that the correction slips are promptly and correctly incorporated
in the reference books by the Assistant entrusted with that work and should
see to the proper security of the Library.
(v) The Librarian should
inspect the Accession Registers of books and periodicals.
(vi) The Librarian should
render reference service also when asked for.
(vii) The Librarian
should see that the Library is safely locked while leaving the office and will
be responsible for the safe custody of the keys of the rooms and book shelves.
4. Working Hours
of the Library - Library shall be kept open from 9 a.m. to 6 p. m. on all
working days.
5. Arrangement of
Books - The books in the Library will be kept according to the Colon Scheme
of classification.
6. The card catalogue
- The catalogue of the entire holdings of the Library will be prepared in the
card form consisting of a classified part and an alphabetical part.
7. Acquisition of
new books - (i) The catalogues and circulars from publishers and book sellers
may be circulated for selection of useful books for acquisition by the Library.
(ii) The Law Secretary
will make the final selection of books periodically. The Library will place
orders with the approved standing Book-Vendors or Law Publishers for supply
of the books.The Librarian will watch the progress of supply of each vendor
or publisher and arrange for the performance of the unexecuted portion of the
orders with the other selected vendors or publishers.
(iii) The Librarian
also will place orders for the periodicals, magazines, etc. required for the
Library and will watch their prompt regular supply.
(iv) The Librarian should
scrutinise and verify each invoice or bill relating to the books and periodicals
bought for the Library. A certificate in the following form should be inserted.
Certificate for books
Certified that the books as per this invoice have been received in good condition
and entered in the Accession Register Volume vide Nos
on page
..
..
..
..
.
8. Use of the Library
by members of the staff.-
(i) All officers of
Law Department other than Typists, Stenographers, Attenders and Last Grade Servants
will be members of the Library and they are free to use the Library for reference.
Books will be issued to the above officers on written request made in the requisition
forms prescribed for the purpose.
(ii) Books taken by
the members should be returned immediately after use. The members shall be responsible
for any damage done to the books or other property belonging to the library
and shall be required to replace the books or property damaged or to pay the
cost thereof.
(iii) Before leaving
the Library the borrower should see that the book received is in good condition
and if damaged should bring the fact to the notice of the Librarian or the Assistant.
Otherwise if the book is found to be damaged on return he will be liable to
be held responsible and will be required to replace the book by a fresh copy.
(iv) In
the case of loss of a rare or costly book the compensation fixed by the
Secretary to Government, Law Department for the book must be paid.*
(v) Members are not
allowed to sub-let the books of the Library.
(vi) Certain Reference
books on special demand may be lent for over night reading.
9. Circulation of Accession
list.- The Librarian will prepare a list of new arrivals or books added
to the library and will be circulated to all officers of the Law Department.
10. Clearance Certificate
and Termination of Membership.- Members who cease to hold the positions
by virtue of which they were eligible for membership , by retirement, transfer,
suspension or due to any other reasons shall lose their membership and they
shall return all books in their possession. They shall be required to produce
a clearance certificate from the Librarian before their last pay is disbursed.
11. Stock taking
of book.- There shall be a verification of the stock of books in the Library
every year.
12. Restrictions
in using the Library.-
(i) Books
should be handled with great care.
(ii) In
the Library strict silence should be observed.
(iii) No personal belongings like private books,
umbrellas, handbags etc. shall be brought to the Library.
(iv) Smoking
within the Library is strictly prohibited.
(v) No leaf should be moved from the gazettes,
magazines, periodicals, books etc.
(vi) No stranger or unauthorised person will be admitted in to the Library.
13. Any infringement
of these rules will render a member liable to forfeiture of membership or admission
to the Library.
14. In respect of any
matter not provided for in these Rules the decision of the Law Secretary shall
be final.
.
.
.
*
Rule 8 of the Kerala Law Department Library -General Rules in so far as
regards the realisation of compensation for the loss of a rare or costly
book stands amended as follows -
" 1. If the same edition
of the lost book is available, price for a new copy to be realised.
2. If subsequent edition alone
is available then the cost of the lost book need be realised unless the lost
book is considered to be more valuable.
3. If subsequent edition of
the lost book is not available, then depending on the demand for the book, the
price fixed by the Law Secretary to be realised." |